Saint Vincent de Paul Place

Conflict of Interest and Confidentiality Agreement

Conflict of Interest

The standard practice of St. Vincent de Paul Place is that all its volunteers, board members, and staff intentionally avoid any conflict of interest between the interests of St. Vincent de Paul Place and their own personal, professional and business interests. This includes actual conflicts as well as perceived conflicts.

Upon election, hiring or appointment, I will list in the space on page 2 a full, written disclosure of interests, relationships, and holdings that could potentially result in a conflict of interest. This written disclosure will be kept in a confidential file held by the Executive Director, and updated not less than once a year.

In the course of any activities related to SVdPP, particularly but not limited to within the grant-making process, I will disclose any interests in a transaction or decision from which I, my family, employers, employees or close associates would stand to benefit. In such situations, I will not be permitted to debate the efficacy of such a transaction or decision nor vote on any such transaction or decision.

Confidentiality

The patrons we serve come to us in need of basic human needs and housing. Each one has a different story that has led them to St, Vincent de Paul Place for help. At times, you might see a former classmate, neighbor or friend, or you may overhear information about our patrons. The standard practice of St. Vincent de Paul Place is that all its volunteers, Board members, and staff maintain in the strictest confidence any confidential information that they become aware of during their service to SVdPP.

All records and information relating to SVdPP or its patrons and staff are considered confidential. No SVdPP records or related information including but not limited to documents, notes, files, records, oral information, computer files or similar materials (except in the ordinary course of performing duties on behalf of SVdPP) may be removed from SVdPP without permission of the executive director. Additionally, the contents of the records or information obtained regarding business may not be disclosed to anyone, unless permitted by the executive director.

What this means for you as a volunteer, board member or employee at SVdPP is that you may not disclose any confidential information, purposefully or inadvertently through casual conversation, to any unauthorized person unless given permission from the executive director. You should not discuss any information related to our patrons or donors with friends or family. If you see any of our patrons in public, you will not acknowledge them unless they greet you first, thus respecting their privacy and the confidentiality of their status.